CISS Base – Communicative Information Management

It is quite widespread praxis that the document management of a company, and the information management of each individual employee, is dispersed into several separate systems. Management, financial administration, sales, marketing, designing, purchase, production, logistics, etc., each one of them will view the information and document management from their own angle. Each executive and manager will emphasize the using of a system, which the best will support their own work or the operation of their own organization. As a result, the same information is unnecessarily processed several times. A part of the documents are saved in own workstation, some in CRM or in ERP and the majority of documents are usually saved in project folders in server.

There is no need to be like this. 
CISS Base will connect the organization of a company into one functioning entity, in a controlled manner and with the data security in mind. The Information Management is more than just Document Management. CISS Base is in control of the information and the data will be saved once in one place, delivered to all users. That is why CISS Base is compatible with the entire organization.

 

Emails are usually dispersed, the other employees do not have access on each other´s emails. Quite often even important emails will remain in own computer. The usual procedure is that the receiver will resend the email, just in case, to several persons… the end result will be the situation, where an email is saved multiple times for several persons. The reading and management of so called “unnecessary” emails is annually eating up dozens of hours of precious working time.

There is no need to be like this. 
CISS Base will manage all emails without exceptions. Emails will be saved precisely into right target location. Emails can be even fastened into the relevant document. When an email has been saved in CISS Base, the user may rest assured that the email will reach all authorized persons. There is no need to resend it to anyone in order to be on the safe side.

 

Technical documents and files, produced by CAD programs, are usually saved in own location. On average, other users than designers do not have a proper access into these files. If there is access, the other users have usually difficulties to find out, which one is the latest version of 3D model or 2D drawing.

There is no need to be like this.
CISS Base is genuine 2D/3D PDM software, which is integrated into all significant 2D and 3D CAD programs in the market. Version control, product structure control, item management, etc., CISS will manage them all. Read more of PDM capabilities on our PDM pages.

 

There might be several separate systems for the delivery of information, Intranet, Extranet, etc. In general an in-house Intranet offers reading, but the information produced will not be updated automatically, updating is a manual process.

There is no need to be like this.
When there is an update needed for data or document, CISS Base will take care of its automatic updating into Intranet. You can only imaging the annual saving of time and effort. And the best of all, employees will start relying that there is up to date information in the Intranet. Due to CISS Base, Intranet is the ruler of information, not the graveyard of information.

 

Numerous copies of documents, which one is the latest version, have the document reached the right persons, etc. The management of user rights will complicate daily work, when one should have access to the information and access is not available and vice versa. IT staff is loaded with all kinds of matters you can think of.

 

There is no need to be like this.
CISS Base is a genuine, modern document management program, functioning also on browser. The management of user rights is positively, ridiculously easy. The management of version and subversions will guarantee on 100 per cent certainty that the user knows exactly, which version he has on his monitor. IT people will be able to concentrate for true IT matters, and there is no-one pulling their sleeve. At last even IT people can have their lunch in peace, no need to work on lunch table.

 

More and more time is consumed for finding and searching information and data. After long and time consuming search you might eventually find the information you were looking for. Quite many documents are rewritten, due to the fact that they are not found.

 

There is no need to be like this.
The search tools of CISS Base, even more efficient than Google, will guarantee that you will find the information you are looking for. Normal time for a search is less than 10 seconds. We will guarantee that a CISS Base user will annually save dozens of, or even hundreds of working hours due to the fact that the above problems will be removed.

 

The project managers of companies supplying machines, equipment or hardware have a hard time in order to find out in detail, which combination and version there has been delivered to customer and what was agreed with the customer.

There is no need to be like this.
CISS Base is also the manager of projects and equipment and their versions. CISS Base will know even in the accuracy of a single email, what kind of equipment has been delivered to customer and what has been agreed. The stress level of spare part seller will go down and he can put end to everlasting search of the right version. The spare part seller simply types the name of the equipment in search tool and CISS Base will deliver the information in detail, what has been delivered to this particular customer last year and what was agreed with the customer.

 

CISS Base software will remove into history all the troubles described above and even a lot more. OK, now as a reader you may finally think, whether such a software is really existing. It is not, that is to say, our competitors do not have it, but we do.

 

We in Econocap Engineering will urge you to action already today, so that you will have efficiency advantage against your competitors. Contact us and ask our representative to visit you and present the “miraculous” software to you.

 

Information Management project

is also a business development project

Question: How you will be able to eat an elephant? The answer: a bit by bit.

 

When you want to raise the efficiency of the entire information and data management of your company to a new higher level, it will not succeed without pains. You have to advance gradually, piece by piece. You will need a skillful and experienced supplier, who widely understands the business of various lines of business. You have to budget time for your own people in order to complete the project. It is not simple or fast task to strengthen the information management of an entire company. You have to reserve for completing weeks and the best experts of your company.

Knowing this fact, there are several vendors in the market, who will offer you point solutions, like management of purchase invoices, management of office documents, etc. Point solutions represent the thinking of last millennium and quite often also the technology. Previously it was not technically possible to create universal software like CISS Base, at least not in a reasonable price. In addition to information management and document management, the people of Econocap Engineering will understand perfectly also the 2D/3D world of mechanical engineers and plant designers. For this we have more than 20 years of experience. The superiority of CISS Base is the fact that it will support all functions there are in the organization. You are able to implement it gradually, one branch of activity at a time. You are able to widen the usage little by little, according to the need.

Be aware of smooth operators

 

There are a lot of vendors in the market offering point solutions. They try to “throw” the new system in and the most important is the message is that it will not change anything. Some are offering free versions and trying to get a foot between doors. Later on you will notice that you will actually need a commercial version and you have to buy a lot of consultancy. Some vendors even boast that there is no need to training at all, as the user interface is like Windows Explorer.

 

After a while you really will notice that in fact nothing has changed. There is no significant improvement of efficiency. There could be some improvement concerning office documents, but in most cases the management of technical documents will stay as it used to be. The suppliers of CAD programs will claim that only their PDM will function. In most cases these applications are closed ones and other users than designers will need a chargeable license even for viewing a file. The information and data management as a whole will remain waiting a true improvement.

 

“A line of points is a poor substitution for a line”.

 

CISS Base and Econocap Engineering Oy is a different combination.

 

From time to time we will bump into these cases described in the previous chapters. It is often quite hard for a buyer of a document management system to understand the fact that CISS Base, as software is different, and that Econocap Engineering Oy, as a supplier is different. Econocap Engineering wants genuinely to help you. We will put, together with you, the things in order without saving time and effort, and all in fixed price. By using the modern technology and taking your needs into consideration, we will meet the previously set targets, of course always together with you.